Administrative Assistant / Administrative Assistant II

Job Locations US-OK-Oklahoma City


OMRF is an independent, not-for-profit biomedical research institute adjacent to the University of Oklahoma Health Sciences Center (OUHSC) campus in Oklahoma City. Oklahoma City offers a dynamic and flourishing downtown area, with low cost of living, short commute times and a diversified economy.


OMRF’s excellence can only be fully realized by individuals who share our commitment to diversity, equity and inclusion. Successful candidates will demonstrate commitment to these values. OMRF is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to gender, sexual orientation, gender identity, race, color, national origin, age, religion, disability, veteran status or any other legally protected characteristic.



We offer competitive salaries and comprehensive benefits including, medical, dental, and vision insurance, minimum 8% company retirement contribution, vacation and sick leave, paid holidays, onsite café, free onsite fitness center with access to personal trainer, free parking and much more! Relocation assistance available for those located 50 miles outside of Oklahoma City metro and out of state. Learn more about our benefits here.


Provide assistance and organization to multiple Principle Investigators (PIs) in the Arthritis and Clinical Immunology Research Program. Update and organize CVs and Biosketches for PIs. Assist in organizing bibliographies and published paper collections, monitoring for Public Access compliance. Assist in drafting and/or editing letters, regulatory documents such as IRB or IACUC applications. Organize and maintain records of grant effort distribution and monthly accounting reports. Monitor and notify PIs of various deadlines well in advance of due date for grant reporting and renewal, membership renewal, abstract, and meeting deadlines. Manage PI calendars. Gather timesheets and get PI signatures. Manage travel arrangements and reimbursements. Assist with purchasing office equipment and supplies. Assist with planning and arranging all aspects of visits for guest speakers, meetings, seminars, and symposia as required for department and PIs. Meet with PIs as needed to review and coordinate workloads, deadlines, etc., and provide feedback regarding completion of major tasks, office operations and any issues. Requesting or pulling publications. Must have a helpful orientation and positive attitude. Filing, copying, picking up/delivering mail, and other administrative tasks. Opportunities to learn grant and manuscript preparation and submission skills.

Minimum Qualifications

High school diploma, GED, or equivalent and 3 years of clerical experience or BS/BA/BBA in Psychology, Communications, Journalism, English, Business Administration, Finance, Accounting, Biology, Chemistry or related field with a desire to obtain new skills through on-the-job mentoring and online education in research administration.


Candidate must show strong initiative, be responsible, display high attention to detail, and be adaptable. Must be organized, deadline driven, efficient and able to produce high quality work while handling multiple tasks simultaneously. Must have excellent oral and written communication skills as well as excellent computer skills. Familiarity with Windows, Microsoft Office Word, PowerPoint, Adobe Acrobat and Excel are a must. Ability to work independently as well as collaboratively with a diverse group of people, personalities and cultures required.


Preferred Qualifications

College degree and/or previous experience as an administrative support person in a biomedical research or university setting.

Work Hours

Typically Monday through Friday, 8:30am-5:00pm however hours may vary depending on work load and need for office coverage.


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