Project Coordinator/Business Manager

Job Locations US-OK-Oklahoma City


Founded in 1946, the Oklahoma Medical Research Foundation (OMRF) is among the nation’s oldest, most respected independent, nonprofit biomedical research institutes. OMRF is dedicated to understanding and developing more effective treatments for human diseases, focusing on critical research areas such as Alzheimer’s disease, cancer, lupus, Multiple Sclerosis, and cardiovascular disease. OMRF follows an innovative cross-disciplinary approach to medical research and ranks among the nation’s leaders in patents per scientist.


Located in Oklahoma City, a city that offers a dynamic and flourishing downtown area, with low cost of living, short commute times and a diversified economy, OMRF has been voted one of the Top Workplaces since the inception of the award. This achievement has been accomplished thanks to OMRF individuals who share a unified understanding that our excellence can only be fully realized with a commitment to diversity, equity, and inclusion. Successful candidates will demonstrate commitment to these values.


We offer competitive salaries and comprehensive benefits including, medical, dental, and vision insurance, minimum 8% company retirement contribution, vacation and sick leave, paid holidays, onsite café, free onsite fitness center with access to personal trainer, free parking and much more! Relocation assistance available for those located 50 miles outside of Oklahoma City metro and out of state. Learn more about our benefits here.

OMRF is an Equal Opportunity/Affirmative Action/Veterans Employer. All qualified applicants will receive consideration for employment without regard to gender, sexual orientation, gender identity, race, color, national origin, age, religion, disability, veteran status, or any other legally protected characteristic.


The Arthritis & Clinical Immunology Research Program is currently hiring for a Project Coordinator/Laboratory Business Administrator.


Oversee the business, purchasing, and accounting for large research groups. Manage various NIH and industry-funded projects by helping set, assess, and measure progress and milestones; monitor progress, track expenses, coordinate multi-investigator activity and ensure compliance with large, complex collaborative NIH grants and investigator-initiated trials; help track and ensure completion, report generation, billing accuracy for various COBRE, ORDRCC, ACE, AMP, NARCH, OSCTR and other multi-investigator and core efforts. Develop, implement and review business plans for ACI scientific and clinical support cores and marketing strategies to improve broad recognition and use of cores and services. Help establish policies and SOPs for select activities and assist with improving efficiencies and streamlining processes. Help with regulatory paperwork for College of American Pathologist certification of the OMRF Biorepository. Interface with OMRF IRB and Technology Ventures to execute MTAs, service agreements and CDAs. Serve as a Marketplace super-user for the labs, negotiating discounts, placing orders, tracking orders/shipments, and keeping an inventory. Provide justifications as requested. Submit invoices to OMRF Accounting for trial expenses. Track preventive maintenances for equipment. Generate quotes for proposed services and submit, track, retain and collect from invoices for core services. Help set and revise fee structures, provide invoicing information and ensure payment for completed activities. Provide at least monthly updates on all account balances and assist with personnel distribution. Review department budgets to identify cost-saving strategies and appropriate spending. Assist with generating budgets and future projections for lab finances. Update content on lab websites. Perform technical and scientific writing for reports and grant applications.

Minimum Qualifications

Some experience in budget development, fiscal management and general accounting principles. Must be able to operate professionally as a team member and independently; manage and prioritize multiple, competing, time-sensitive projects, preferably using project management and video-conferencing methodologies (BI, Microsoft Teams, Slack & Zoom); develop new methods, procedures, and approaches to aid efficiency and progress; demonstrate original and independent thinking. The ability to develop and maintain constructive, cooperative internal and external working relationships is required.

Preferred Qualifications

Bachelor's degree in accounting, business management, finance or science. Prefer some experience with project management, project management software, Canva, making slides, letter writing and ability, self starter with ability to work independently. 


Grant experience or experience with clinical trial budgets a plus.

Work Hours

Typically Monday through Friday from 8:30am to 5:00 pm, however hours may vary.


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